The Contract Nerds Policy
Hello. We are Contract Nerds United LLC (“Contract Nerds”). Here’s how we protect your data and respect your privacy.
Our role in your privacy
If you are a Contract Nerds subscriber, or just visiting our website, this policy applies to you.
When and how we collect data
From the first moment you interact with the Contract Nerds website, we are collecting data. Sometimes you provide us with data, sometimes data about you is collected automatically.
Here’s when and how we do this:
DATA YOU GIVE
DATA WE COLLECT
You browse any page of our website
You use Contract Nerds
You receive emails from Contract Nerds
You view and sign contracts
You opt-in to marketing messages
Types of data we collect
Contact details
Your name, address, telephone number & e-mail address.
Data from your contracts
Your smart fields, data integrated into contracts from third party providers, counterparty names and email addresses, comments, activity on contracts, signatures.
Data that identifies you
Your IP address, browser type and version, time zone settings, browser plug-in types, geolocation information about where you might be, operating system and version.
Data on how you use Contract Nerds
Your URL clickstreams (the path you take through our site), products/services viewed, page response times, download errors, how long you stay on our pages, what you do on those pages, how often, and other actions.
How and why we use your data
Data protection law means that we can only use your data for certain reasons and where we have a legal basis to do so. Here are the reasons for which we process your data:
Keeping Contract Nerds running
Hosting and back-end infrastructure.
Improving Contract Nerds
Testing features, interacting with feedback platforms and questionnaires, managing landing pages, heat mapping our site, traffic optimization and data analysis and research, including profiling and the use of machine learning and other techniques over your data and in some cases using third parties to do this.
Customer support
Notifying you of any changes to our service, solving issues via bug fixing.
Newsletter purposes (with your consent)
Sending subscribers weekly newsletters via email.
Your privacy choices and rights
Your choices
You can choose not to provide us with personal data
If you choose to do this, you can continue to use the website and browse its pages, but we will not be able to process transactions without personal data.
You can turn off cookies in your browser by changing its settings
You can block cookies by activating a setting on your browser allowing you to refuse cookies. You can also delete cookies through your browser settings. If you turn off cookies, you can continue to use the website and browse its pages, but Contract Nerds may not work effectively.
Your rights
You can exercise your rights by sending us an email at nada@contractnerds.com.
You have the right to access information we hold about you
This includes the right to ask us supplementary information about:
- the categories of data we’re processing
- the purposes of data processing
- the categories of third parties to whom the data may be disclosed
- how long the data will be stored (or the criteria used to determine that period)
- your other rights regarding our use of your data
We will provide you with the information within one (1) month of your request, unless doing so would adversely affect the rights and freedoms of others (e.g. another person’s confidentiality or intellectual property rights). We’ll tell you if we can’t meet your request for that reason.
You have the right to make us correct any inaccurate personal data about you.
You can object to us using your data for profiling you or making automated decisions about you. We may use your data to determine whether we should let you know information that might be relevant to you (for example, tailoring emails to you based on your activity on the website). Otherwise, the only circumstances in which we will do this is to provide the Contract Nerds service to you.
You have the right for your data to not be shared with any third parties or for marketing purposes
We will never share subscriber's data with any third parties or market to them. If you subscribe to the newsletter, all you will receive is one email per week. Nothing else.
You have the right to port your data to another service
We will give you a copy of your data in CSV so that you can provide it to another service. If you ask us and it is technically possible, we will directly transfer the data to another service for you. We will not do so to the extent that this involves disclosing data about any other individual.
You have the right to be ‘forgotten’ by us
You can do this by asking us to erase any personal data we hold about you, if it is no longer necessary for us to hold the data for purposes of your use of Contract Nerds.
You have the right to lodge a complaint regarding our use of your data
Please tell us first, so we have a chance to address your concerns. If you are located in the EEA or UK and you believe we are unlawfully processing your personal information, you also have the right to complain to your local data protection supervisory authority. You can find their contact details here: helpline
How secure is the data we collect?
We have physical, electronic, and managerial procedures to safeguard and secure the information we collect. However, no electronic transmission over the internet or information storage technology can be guaranteed to be 100% secure, so we cannot promise or guarantee that hackers, cybercriminals, or other unauthorized third parties will not be able to defeat our security and improperly collect, access, steal, or modify your information.
And please remember:
- You provide personal data at your own risk. Unfortunately, no data transmission is guaranteed to be 100% secure
- If you believe your privacy has been breached, please contact us immediately at nada@contractnerds.com
Where do we store the data?
The personal data we collect is processed in the US.
By submitting your personal data, you agree to this transfer, storing or processing by us. If we transfer or store your information outside Newark, New Jersey, we will take steps to ensure that your privacy rights continue to be protected as outlined in this Privacy Policy.
How long do we store your data?
We will archive and stop actively using any personal identifiable information about you within twelve (12) months from the last time you used Contract Nerds. We will delete your personal data from our archives no later than six (6) years from the last time you used Contract Nerds or as agreed with you in a separate contract.
Third parties who process your data
Tech businesses often use third parties to help them host their application, communicate with customers, power their emails etc. We partner with third parties who we believe are the best in their field at what they do.
When we do this, sometimes it is necessary for us to share your data with them in order to get these services to work well. Your data is shared only when strictly necessary and according to the safeguards and good practices detailed in this Privacy Policy. Where personal data is transferred to a third party in the United States we take steps to ensure we agree the standard contractual clauses with them. We continually monitor this transfer mechanism. Any data transfers to the US are encrypted and generally consist of insensitive personal data.
Cookies
We use cookies. Unless you adjust your browser settings to refuse cookies, we (and these third parties) will issue cookies when you interact with Contract Nerds. These may be ‘session’ cookies, meaning they delete themselves when you leave Contract Nerds, or ‘persistent’ cookies which do not delete themselves and help us recognise you when you return so we can provide a tailored service.
Making this policy great
This privacy notice is based on an open-sourced design from Juro and Stefania Passera - get your own free privacy policy template.
Please don’t make this the last time you read it as we will post any changes on this page - significant changes will of course be notified to you by email.
